Why You’ll Love This Job
Altus Fire & Life Safety is a full-service fire and life safety services platform. We offer a complete suite of solutions, from the design, engineering, installation, and servicing of state-of-the-art fire and life safety systems to training, consulting, crisis management and business continuity services.
Altus Fire & Life Safety Company d/b/a Croker Fire Drill Corporation, located in Hauppauge, NY, is looking for an Administrative Assistant to join our team!
We value our well-being just as much as our hard work. We are committed to a holistic approach towards benefits plans and programs that support the mental, physical and financial well-being of our team members.
Salary Range: $50,000
Job Duties and Responsibilities
- Contract & Client Documentation Administration
· Assist with preparing, processing, and maintaining client-related contracts, agreements, amendments, and renewals in accordance with established templates, company policies, and procedures.
· Maintain organized, accurate, and up-to-date files for contracts, client documentation, correspondence, and supporting records. - Client Communication & Account Support
· Assist with routine client communications, including notifications, confirmations, follow-ups, and administrative correspondence.
· Serve as a point of contact for basic client inquiries, escalating questions or issues to appropriate internal stakeholders as needed. - General Administration & Database Management
· Maintain and update internal administrative databases, client records, and shared files to ensure accuracy, completeness, and consistency.
· Perform general data entry, recordkeeping, and document organization. - Compliance, Certifications & Process Support
· Monitor certification requirements, renewals, and deadlines for clients, vendors, or internal personnel, as applicable.
· Maintain tracking logs and notify appropriate parties of upcoming expirations or required actions.
· Assist with collecting, organizing, and maintaining documentation related to certifications, insurance, and compliance needs. - Reporting, Coordination & Operational Support
· Generate or assist with reports related to contract status, renewals, expirations, certifications, and outstanding administrative actions.
· Support leadership by providing status updates, summaries, and administrative reporting as requested.
Qualifications
- High school diploma or equivalent required.
- Minimum of one year’s experience in an administrative, office support, or coordination role.
- Experience supporting client facing or operation functions is a plus.
- Proficient in computer software (i.e.: Microsoft Office, etc.)
Type: Full Time (Hourly)
Job ID: 166273