Why You’ll Love This Job
General Description:
This position handles a broad range of responsibilities related to the human capital function. Specific duties include administering benefit programs, assisting with talent acquisition and the recruitment process, conducting employee onboarding, handling, and resolving employee relations issues, and contributing to the development and management of positive company culture.
Job Duties and Responsibilities
Specific Responsibilities of the Job:
Human Resources Management: Assist in overseeing day-to-day responsibilities and completion of the Human Resources Administrative Assistant’s full onboarding/offboarding and recruitment process. Provide constructive performance feedback and assign additional duties for development.
Human Resources Compliance: Oversees adherence to EEOC, FLSA, FMLA, OSHA, Texas Workforce Commission, other local, state, and federal regulations that impact the workplace. Provide quarterly, and yearly information to the Bureau of Labor Statistics (BLS) and Equal Employment Opportunity Commission (EEOC). Collaborate with VP, Human Capital to develop and implement processes and programs to increase employee retention, overall job satisfaction, and development of positive morale. Manage, track, and ensure completion of mandatory annual training in compliance with state-specific requirements. Create and maintain confidential files for each employee. Manage internal and departmental audit process of HR documentation that includes I-9s, background checks, W-2, etc. Work with compliance team to ensure annual completion of attestations (Statement of Business Ethics and Confidentiality Agreement)
Human Resources HRIS: Documentation: Ensure all agency documents are reviewed, understood, signed, and in compliance with federal, state, and organizational requirements without error. Provide payroll with documentation needed for new hires pay and paid time off.
HRIS: Input new hires in retirement, health, payroll, training, and additional systems needed.
Human Resources Benefit Administration: Oversee all organization benefits that include, medical, dental, vision, life, short term and long-term disability, and additional employee benefits offered; manage and track FMLA time taken and STD. Investigate and process Workers Compensation incidents and claims. Manage annual open enrollment process and participate in monthly benefit review meetings with benefit broker to provide employees with the best healthcare options in accordance with market conditions and organization budget. Provide direction and answers to employees with benefit issues or questions.
Human Resources Payroll: Work closely with Finance and Accounting to provide information per pay period that will affect pay for employees. The information provided includes changes to employees’ pay due to promotion, lateral position transfer, bereavement, FMLA, etc. Correct employees’ pay issues and PTO.
Human Resources Employee Relations: Partner with the Director of Human Resources in employee discipline and termination in accordance with company policies disciplinary actions, terminations, etc. and employee problem resolution and advocacy with personal issues when necessary. Works directly with employees and supervisors to manage and resolve workplace issues. Manages personal credibility by balancing being an advocate for both employees and for management. Able to be an effective listener and maintain objectivity when working through employee issues.
Human Resources Exit Interview: Manage termination process by speaking with manager and exiting employee to determine reason(s) for employee separation and if a counteroffer is needed. Responsible for conducting exit interview in the absence of the Director of Human Resources. Provide exiting employee information on health benefits expiration, COBRA administration, unemployment claims, verification of employment (VOE) process, final pay, and collect any agency issued equipment.
Human Resources Additional Duties: Provide periodic analysis and monthly updates on employee headcount, promotions, separation, tenure, and new hires to the Director of Human Resources to distribute to Executive Leadership and Board Committee Members. Vendor Management. Conduct research for special projects as needed.
Qualifications
Required Knowledge, Skills, and Abilities:
Job Requirements:
- General knowledge and understanding of laws affecting human resource administration.
- General knowledge and understanding of most major HR functions including recruitment and selection, performance management, benefits, leave management, dismissals, policies, and procedures.
- Keen attention to detail and highly developed organizational skills
- Great interpersonal, communication and follow-up skills.
- Proficiency in Word, Excel, Outlook.
- Personal leadership style that works effectively with diverse groups and individuals.
Education and Experience:
- Bachelor’s degree in business administration or related experience preferred.
- Prefer 5 years of experience in human resources with exposure to major HR core competencies or functions.
Type: Full Time (Salaried)
Job ID: 144271