Why You’ll Love This Job
Summary
The Healthcare Admin Specialist is responsible for managing and overseeing the daily incoming operations of the healthcare organization’s mail and emails. This includes handling incoming mail and emails, ensuring timely and accurate delivery, maintaining confidentiality and security of sensitive information, and supporting RCM clerical tasks related to mail management. The role requires a high level of organization, attention to detail, and adherence to compliance regulations specific to the healthcare industry.
Benefits and Perks
- Starting pay rate $16/hr
- Monday through Friday 11:30am – 4pm (part time schedule)
- 12.5 days of PTO (5.5 days of Paid Time Off and 7 Paid Holidays)
- 401K with company match
Location: The Pyramids, 3500 Depauw Blvd, Indianapolis, IN 46268
Job Duties and Responsibilities
Essential Functions
Mail Management:
- Sort, distribute, and process incoming and outgoing mail, email and packages efficiently and accurately.
- Ensure timely delivery of mail to appropriate departments mailroom.
- Operate and maintain mailroom equipment.
- Communicate effectively with internal departments to address and resolve any mail-related issues or concerns.
Security and Confidentiality:
- Handle sensitive and confidential information with the utmost discretion and in compliance with HIPAA and other relevant regulations.
- Implement and maintain security protocols to protect patient information, financial information, and other sensitive data.
Compliance and Quality Assurance:
- Stay updated on postal regulations and healthcare compliance requirements related to mail handling and processing.
Support Administrative Functions:
- Assist with general administrative tasks as needed, including sorting, filing, and document preparation.
- Provide support for special projects and other duties as assigned.
Qualifications
Competencies
Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Good communication and interpersonal skills.
- Ability to handle sensitive information with discretion.
Required Education and Experience
High school degree or eq
Supervisory Responsibility
NA
Position Type and Expected Hours of Work
Part-time working hours, with occasional need for flexibility to accommodate special deliveries or urgent mail processing.
Physical Demands
Required: the physical demands of the job, including bending, sitting, and lift up to 25 pounds.
Work Environment:
- Typically works in office environment with cubicles.
- May require some physical effort, such as lifting and moving mail and packages.
Travel:
No travel required.
Other Duties
Duties, responsibilities, and activities may change at any time with or without notice.
Type: Part Time (Hourly)
Job ID: 139036