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Why You’ll Love This Job

The R&D Administrative Assistant will work closely with R&D management to help deliver organizational and product development projects efficiently, including assisting with administrative tasks. The ideal candidate has essential data entry skills, superb attention to detail and proficiency in computer software programs and systems. Duties include collecting and entering data in databases, maintaining accurate records of information and can communicate written and verbally in a professional manner at all levels of the organization including external suppliers.  On-site work location in Phoenix R&D Lab.

Job Duties and Responsibilities

  • Perform updates to process control documents, assembling/organizing collected data, maintaining inventory records for lab-made products and ingredient samples
  • Maintaining the Daily Log and Lab Library for projects
  • Maintain and organize the Photo library, electronic and paper files
  • Transcribe formulas provided by R&D management and upload to Zoho (project management) and Sharepoint file
  • Assisting in the setup and implementation of new systems, including gathering requirements, data entry, testing system changes and upgrades as directed
  • Supporting the revision of R&D processes to make optimal use of technological programs
  • Performs other duties as assigned


  • 2 years of professional clerical work experience with strong ability to use Microsoft Office Suite (Word, Excel and Outlook)
  • Ability to work effectively both independently and as part of a team
  • Must have proven experience in a fast-paced environment, juggling a lot of responsibility with shifting priorities, with keen attention to detail
  • Excellent communication, organizational, and time management skills, with an ability to stay focused on assigned tasks
  • B.S. / B.A. degree and minimum two years related experience; or equivalent combination of education and years of related experience
  • Two years of professional work experience with training in baking or food development
  • Experience with TraceGains, Syspro, and Zoho is a real plus

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Type: Full Time (Hourly)
Job ID: 132270